Modernizing Hiring Visibility Across Four Countries

Lean Solutions Group was expanding rapidly across Colombia, Mexico, Guatemala, and the Philippines. But its recruiting operation was still running on spreadsheets and shared drives. With thousands of applicants flowing in each month, recruiters had no real-time visibility into the funnel, and leadership struggled to understand performance across markets or forecast hiring capacity. Manual workflows made it difficult to keep pace with client demand and increased the risk of missing critical headcount targets.

Recruiting Visibility Lost in a Sea of Spreadsheets

As volumes grew, the talent team found itself managing complex, multi-country hiring processes with tools that were never designed for scale. Data lived in disconnected files, updates were inconsistent, and no one had a single source of truth for understanding where candidates were getting stuck. The lack of visibility created delays, rework, and uncertainty—especially during peak hiring periods.

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Automation Brings Structure to Scale‍

• API integration syncs Talkpush with Lean’s in-house ATS in real time.

• Messenger and WhatsApp automation engage candidates 24/7 in Spanish and English.

• AI Recruiter + geolocation filtering instantly qualify and route applicants to the right roles and locations.

• Central dashboards provide leadership and recruiters with a live view of funnel performance across all markets.

Central dashboards provide leadership and recruiters with a live view of funnel performance across all markets.

Efficiency Without Adding Headcount

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• Full visibility was achieved across all sourcing channels within the first 90 days.
  
  
• 40–50 recruiters now support up to 8,000 hires per year across four countries.
  

• Time-to-hire reduced from weeks to just a few days, giving the company faster response times during hiring surges.

• Automation takes over repetitive tasks, allowing recruiters to focus on high-quality conversations and decision-making.

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Building the Foundation for End-to-End Automation

With a unified hiring engine now in place, Lean Solutions is preparing to extend automation into onboarding, connecting new-hire documentation, pre-employment workflows, and early-stage training into the same ecosystem. What began as a fix for spreadsheet chaos has become the backbone of a scalable, data-driven recruitment model designed for long-term growth.

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